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Top tips for opening an office in a new location

Tuesday 7th January 2020

Is it time for your business to up sticks? Whether it’s for new opportunities or because of an expiring lease, these tips will ensure you complete your big move without a hitch….

We all know how stressful moving can be. Throw in running a business alongside all the packing and preparing and things get a little more complicated. Take the stress away from your next business move with these top tips…

Plan early
Make sure you are looking ahead for anything that could impact your workspace needs. Is your lease up for expiration soon? Or maybe you’ve got a big project in the pipeline that is going to require more staff and therefore more office space? Planning well in advance means you won’t be left scrambling for space or even without an office at all further down the line.

Use a flexible office space first
Once you’ve decided to relocate or open a second office in a new location, the next logical step is to decide where that should be. With co-working and temporary office services you can test drive a new location without signing lengthy leases, giving you the chance to see whether the commute works for your staff and what the local amenities are like before you set up a permanent base.

Call on the experts
Whether it’s a simple office move or building a bespoke space, calling on property experts will make all the difference. Start by finding a commercial estate agent best positioned to help you. How well do they know your desired location? How transparent are their fees? Ask your design and build partners the same questions. Can they provide customer testimonials or arrange site visits? The more information you have the better.

Communicate with your team
Calling on the experts shouldn’t mean excluding your wider team. An office move is the perfect opportunity to start conversations around current work processes, areas that could be improved and what your staff want to see in their new work
space. Asking early in the process ensures that plans can be made with everyone in mind.

Extend the conversation by keeping your team up to date with developments. Keeping them in the loop and getting them excited about the move can boost morale at a potentially stressful time.

Use your available resources
If you’re worried about disruption, why not get staff to help with the move? Asking the team to each pack their own desk can help save time. Plus, they’ll know where everything is, minimising disruption at the other end. Appoint a member of staff with a strong grasp of your operations as a ‘move manager’. They can oversee everyone else and provide a point of contact for the professionals, to help give you the best chance at delivering a smooth office move.

Image courtesy of: Press Association 

Posted by: Becky Cheall

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